Online spa scheduling software
Online spa scheduling software
The rota, the rooms, the treatments and the guests all live in a browser tab. Sort out cover from home on a Sunday, and let guests schedule themselves while the building is dark.
- Reach the schedule from any laptop, tablet or phone
- Guests book their own treatment without ringing the desk
- Changeover between guests is counted in, never borrowed
- Leave and cover are arranged in the same place as the bookings
Free for 14 daysNo credit card todayThen $49.99/month, cancel anytime
Spa owners already scheduling their week through Kevonia. Read their experience
Oneschedule, reachable
from anywhere
from anywhere
Live Kevonia walkthrough
Schedule is onlineGuests booking themselves in
Day spas Facial spas Beauty spas Spa reception desks Hotel spas Med spas Wellness centres Massage practices Sauna & bathhouses Float centres Thermal baths Retreat centres Holistic clinics Day spas Facial spas Beauty spas Spa reception desks Hotel spas Med spas Wellness centres Massage practices Sauna & bathhouses Float centres Thermal baths Retreat centres Holistic clinics
THE ROTA, OUT OF THE BACK OFFICE.
Online spa scheduling software that does not tie you to the desk computer.
Scheduling a spa is mostly done outside opening hours — working out cover for a Thursday, moving somebody's leave, seeing whether Tuesday afternoon is worth opening at all. None of that should require being in the building. Kevonia keeps the whole schedule online, so it is available wherever you actually do the thinking.
SCHEDULING, ON FILM
Building next week from a laptop that is not at the spa.
Half a minute of the schedule in a browser: where the week stands, one therapist's rota, arranging cover, and a guest booking a treatment for herself.
Open the demo schedule →A spa schedule in a browser28 SEC
NOTHING INSTALLED
01
THE WEEK · 10 SEC
How the week is filling
What is booked, what is still open, and where the quiet afternoons are.
02
THE ROTA · 11 SEC
One therapist at a time
Pull a single rota out of the full schedule and read it properly.
03
COVER · 09 SEC
Arrange the cover
Leave, hours and who is qualified to take the treatments instead.
04
A GUEST · 11 SEC
She schedules herself
Treatment, therapist, and a time with the changeover already allowed for.
Want next week built before you get in?A fortnight of everything, from any browser, with no card.
Schedule your spa free →OPEN A TAB, SEE THE WEEK
Four screens, from whichever device is to hand.
The week's figures, the rota, the treatment list and the payouts — the same from the desk or the kitchen table.
01 · SCHEDULING FROM ANYWHERE
The rota gets built where you actually think about it.
Sunday evening on the sofa is when most spa rotas really get sorted out. Because the schedule lives online rather than on a machine at the desk, you can move a shift, approve leave or open an extra afternoon from wherever you are — and the desk sees it immediately.
- Any browser on any device is the whole requirement
- Changes appear at the spa the moment you make them
- No installation, no VPN, no remote desktop
app.kevonia.com
02 · COVER AND LEAVE
Who is off, who can cover, and what that does to the week.
Leave, holidays and closures sit in the same schedule as the bookings, so the effect is visible rather than theoretical. Each therapist has her own qualified treatment list, which means the schedule already knows who can genuinely take a treatment when somebody is away.
- Leave and closures drawn into the schedule itself
- Each therapist's qualified treatments recorded
- The booking page stops offering an absent therapist
app.kevonia.com
03 · GUESTS SCHEDULING THEMSELVES
Most of the week gets booked while the spa is closed.
Share one link from your site, your hotel page or your Google listing. Guests choose a treatment and a qualified therapist, and see only the times that genuinely work once the changeover is counted in.
- Only therapists trained in the treatment are shown
- A slot too short for the full ritual never appears
- Take a deposit before the room is held
app.kevonia.com
WHAT IT SCHEDULES
Careful with the day. Easy on whoever is building it.
Scheduling software earns its place by being available when the scheduling actually happens, which is rarely nine to five.
Available wherever you are
It runs in a browser, so the schedule is as reachable from a phone on a train as from the machine at the desk.
The whole spa or one rota
Week or day, everybody at once or a single therapist, colour-coded so the shape of the week is obvious.
Changeover counted in
Every treatment carries the time the room needs afterwards, so a full schedule does not become a compressed one.
Qualified therapists only
Each treatment is assigned to the people who deliver it, so cover is arranged from the right list rather than the whole team.
Guest records that travel
Pressure, injuries and contraindications live on the guest, so whoever ends up covering is not starting cold.
No room scheduled twice
Hours, breaks, leave, closures and existing bookings are all checked before a change is allowed to save.
Reminders sent for you
The day-before email goes out automatically, with links to move or cancel while the slot is still resellable.
ONE FEE, EVERYTHING IN IT
What Kevonia Business covers for a spa.
No editions, no charge per therapist, no share of the revenue. Everything below works from the first minute of the trial.
The schedule
Reachable from any signed-in device.
- One view for the week, one for a single day
- Narrow it to one therapist
- A distinct colour per therapist
- Enter, revise, reassign or release it in the grid
- Availability re-checked on every save
- Notes written on the booking
The guest booking page
Your spa's own address online.
- kevonia.com/your-spa as the spa's web address
- An image, a description, the address, the opening hours
- Treatment, therapist, date, then time
- Times that do not work are never offered
- Made to work on a phone
- Close online booking whenever you need
Guest records
Held online, not in a folder.
- No cap on the size of the guest list
- Type any part of a name, email or number
- Number of visits and the date of the last
- Private notes for pressure and contraindications
- Responsive no matter how long the list is
- Details carried through to each reservation
The treatment list
Timed the way you actually deliver it.
- However long your treatment list runs
- Treatment time plus room changeover
- A price apiece, and a deposit where warranted
- Restrict a treatment to qualified therapists
- Withhold a treatment from the online list
- What a guest reads before choosing
Therapists and rotas
Scheduling that matches who is in.
- Unlimited therapists on the same fee
- A headshot, a colour, an email, a number
- A qualified treatment list per person
- Each weekday's hours, set individually
- Every break in a shift, labelled
- Leave, holidays and whole-spa closures
Payments
Taken online, settled to your account.
- Cards processed by Stripe
- Deposits on the treatments worth holding
- What has been paid on each reservation
- A complete record of what was taken
- Paid across to the spa's own account
- Stripe linked from within the workspace
Rules and settings
Set once, applied everywhere.
- How far forward the schedule will open
- The warning required before cancelling
- The interval bookings run on
- Region, currency and the spa's own details
- Cancelled bookings retained and reinstatable
- A pale mode and a dark one
Guest emails
Sent without anybody remembering.
- A confirmation as soon as she reserves
- A prompt the day before the treatment
- She moves the booking herself
- She cancels inside your window
- You are told the second she does
- Refunds confirmed automatically
Getting going
No installation appointment required.
- A guided checklist at first sign-in
- Searchable help and short walkthroughs
- Sign in from Google or with an email
- A ready-made demo spa to open first
- Nothing gated for the length of the trial
- No setup fee and no contract
DESK-BOUND VERSUS ONLINE
What it costs to keep the schedule in one building.
Not the software licence. The Sunday you had to drive in to sort out Thursday's cover, and the guest who rang at nine at night and got an answerphone.
The jobOn the office machineWith Kevonia
Building next weekOnly from the computer at the spaFrom any browser, wherever you are
Arranging coverPhone calls and a printed rotaChanged in the schedule, live at the desk
A guest booking at 9pmAn answerphone message, sometimesShe schedules herself and it appears
Checking tomorrowRing the desk and askOpen the page on your own phone
Room changeoverRemembered, or quietly borrowedCounted into every treatment
Somebody cancelsThe room stands empty unnoticedBack on the page, and you are told
The machine failingThe schedule goes with itSign in from anything else
ONE TREATMENT
One filled afternoon covers the month.
A single guest scheduling a quiet Wednesday, or one no-show stopped by a deposit, and the fee is already back. Nothing is taken from anything you earn beyond that.
SCHEDULING IS SCHEDULING
A hotel spa and a single massage room have the same problem in different sizes.
Define your own treatments, durations, changeover, prices, deposits, qualified therapists, hours and booking horizon. Nothing about the scheduling changes with the size of the operation — only how many rotas are in it.
Build your schedule01Day spas↗02Facial spas↗03Beauty spas↗04Spa reception desks↗05Hotel spas↗06Med spas↗07Wellness centres↗08Massage practices↗09Sauna & bathhouses↗10Float centres↗11Thermal baths↗12Retreat centres↗13Holistic clinics↗
THREE STEPS, NOTHING TO DOWNLOAD
Most spas are scheduling on it the same afternoon.
Nothing is downloaded at any stage, and nothing has to be undone if you change your mind.
Sign in
With Google or an email address. No installation and no card required.
Put the spa in
Treatments with their duration, changeover and price, then your therapists and their hours.
Publish the booking link
Your website, your hotel page, your Google Business Profile, or your confirmation emails.
SPAS SCHEDULING THIS WAY
The week usually gets built somewhere other than the office now.
Fewer calls to the desk, fewer rooms sitting empty midweek, and a schedule that can be checked without driving in.
We've been using Kevonia for several months and it has completely changed how we manage appointments. Our clients love how easy it is to book online, and we save hours every single week.
Emily Carter
By far the best salon booking software we've used. It saves us time every day, and the online booking process has increased the number of appointments we get.
David Thompson
The automatic reminders have significantly reduced our no-shows, and scheduling has never been easier. It's simple, reliable, and our clients constantly compliment the booking experience.
Ashley Brooks
I was surprised by how easy it was to get started. Within a single day our entire salon was set up and running smoothly. The interface is clean, modern and genuinely easy to use.
Jessica Miller
Managing multiple stylists used to be a challenge, but this keeps everyone's schedule organised. It helps us stay more efficient while giving our clients a better experience.
Michael Johnson
Excellent software with outstanding support. Our clients appreciate being able to book anytime, and we appreciate having everything in one place. I'd recommend it to any salon owner.
James Wilson
Start the free two weeksNo credit card today · $49.99/month after · Cancel anytime
ONE PLAN. ONE NUMBER.
A fortnight free. Then only if it earns it.
Everything works for fourteen days with no card taken. Nothing is installed, so if you decide against it there is nothing to remove and nothing to cancel.
- No card required to begin
- Nothing to set up, no term, no notice
- You keep the full value of every booking
KEVONIA BUSINESS$49.99/month
14 DAYS FREE- Unlimited bookings, guests and treatments
- Unlimited therapists
- A booking page under the spa's own name
- Week and day spa schedule
- Guest records with private notes
- Cards and treatment deposits, via Stripe
- Breaks, leave and days the spa is shut
- Scheduling horizon and cancellation notice
- Cancelled bookings retained and reinstatable
- Searchable help, walkthroughs and a dark theme
No credit card today. Cancel before your trial ends and you are never charged.
Nothing installed, nothing risked
The trial is a login. If it does not suit the spa, stop signing in — there is nothing on any machine to remove.
Scheduling the same afternoon
Treatments, therapists and hours are the whole of setup, and none of it needs anybody technical.
Your guest list is yours
Guest details and treatment notes belong to the spa, and card data is handled entirely by Stripe.
ONE WORKSPACE, MANY TRADES
More than treatments under one roof?
Spas that also run facials, nails, lashes or hair schedule all of it from this one place. These pages describe the same software in each trade's own language.
Or open the demo spaCOMMON QUESTIONS
What spa managers ask first.
Rather try it than read about it? Open the live demo workspace and build a week yourself.
What makes it online spa scheduling software rather than a desktop program?+
There is nothing to install. The schedule lives online, so it opens in a browser on any laptop, tablet or phone, and the version at the desk and the version on your phone are the same live schedule rather than two copies.
Can I change the rota from home?+
Yes, and most owners do. Moving a shift, approving leave or opening an extra afternoon works identically from a sofa and from the office, and the desk sees the change immediately.
Does it allow for changeover between guests?+
Yes. Every treatment carries a room changeover period on top of the treatment time, and the booking page counts it in, so a guest can never take a slot that leaves no time to reset the room.
Can I stop a treatment being scheduled to an unqualified therapist?+
Yes. Treatments are assigned to specific therapists. Guests booking online only see the ones qualified to deliver it, and you cannot hand it to somebody who is not on that list.
How does leave affect the schedule?+
Leave, holidays and full spa closures sit in the same schedule as the bookings, and the booking page immediately stops offering that therapist for the affected days.
Do guests need to install anything?+
No. They open your link in a browser, pick a treatment, a therapist and a time, and leave their details. Nothing to download and no account to create.
What if the computer at the desk dies?+
Sign in from another device. Nothing about the spa lives on that machine, so a failed computer costs you a computer rather than your schedule and guest list.
Is there a charge per therapist?+
No. One flat price covers unlimited therapists, bookings, guests and treatments, so growing the team costs nothing extra in software.
How much setting up does it need?+
Usually under an hour, and none of it is technical. Spa details, treatment list, therapists, opening hours — then publish the link.
What happens once the trial runs out?+
Nothing is charged during the fourteen days and no card is needed to begin. Afterwards it is $49.99 a month, cancellable from your billing settings at any time.
Can I explore it before signing up?+
Yes. The demo spa opens in your browser with bookings, therapists, treatments and revenue already in place — no account, no install, no email address.
THE SCHEDULE COMES WITH YOU
Build the week.
From wherever you are.
Fourteen days of the complete spa workspace, every feature open, no card taken, and nothing on your computer to undo.
No charge today · $49.99/month after your trial · Cancel anytime