Spa booking software
Spa booking software
Guests reserve their treatment and their therapist on a page that looks like your spa, while you keep every room, every ritual and every changeover in a single calendar.
- Reservations arrive while the spa is quiet and the phone is off
- Each therapist's day stands alone, or sits beside the others
- Changeover time is part of every treatment, never borrowed from the next guest
- Deposits hold the long rituals that cost the most when they vanish
Free for 14 daysNo credit card todayThen $49.99/month, cancel anytime
Spa owners already running their week on Kevonia. Read their comments
Everytherapist, room and
ritual in one view
ritual in one view
Live Kevonia walkthrough
Reservations are openGuests reserving at any hour
Day spas Hotel spas Med spas Wellness studios Massage therapists Sauna & bathhouses Float centres Thermal spas Facial spas Ayurvedic clinics Holistic therapists Reflexology Retreat studios Day spas Hotel spas Med spas Wellness studios Massage therapists Sauna & bathhouses Float centres Thermal spas Facial spas Ayurvedic clinics Holistic therapists Reflexology Retreat studios
A QUIETER FRONT DESK.
Spa booking software that protects the pace of the day, not just the diary.
A spa is judged on how unhurried it feels, and nothing undoes that faster than a guest arriving into a room that has not been reset. Kevonia carries the changeover inside every treatment, keeps each therapist's day honest, and lets guests reserve for themselves — so the desk stops absorbing calls it was never meant to handle.
THE WORKSPACE, ON FILM
From an open morning to a reserved treatment room.
Roughly half a minute inside the software: the day's figures, one therapist's week drawn out of the spa view, arranging her profile, and a guest reserving her own treatment.
Step into the demo spa →A spa running on Kevonia28 SEC
TAKEN FROM THE APP
01
THE MORNING · 10 SEC
Settle the morning
What has settled, what is reserved, and which therapists are on shift.
02
THE ROOMS · 11 SEC
Draw out one therapist
Move from the whole spa to a single therapist's week without losing the thread.
03
THERAPISTS · 09 SEC
Arrange a therapist
The treatments she is qualified to give, her shifts, and her leave.
04
HER RESERVATION · 11 SEC
A guest reserves a ritual
Treatment, therapist, a slot with the changeover already counted in.
Wondering how your spa would sit in it?Two weeks with nothing switched off, and no card requested.
Open the spa free for two weeks →THE SPA, WITHOUT SEARCHING
Four screens that settle the morning before it starts.
What is reserved, who is on shift, how the treatment list is priced, and what has cleared into the account.
01 · THE SCHEDULE
The whole spa on one grid, or one therapist on her own.
Move between the week and a single day, and narrow it to whichever therapist a guest has asked for. Open a reservation from the grid to change the treatment, pass it to a colleague, or cancel it — availability is re-checked before the change is accepted.
- A colour per therapist so the day reads instantly
- Breaks, leave and spa closures drawn into the grid
- A change that would overlap is refused, not saved
app.kevonia.com
02 · GUEST NOTES
The pressure she likes. The oil she cannot have.
Every guest has a record: contact details, how many times she has visited, when she was last in, and a private note only the spa reads. Pressure, injuries, contraindications, the room she prefers, the therapist she asks for by name.
- Search any part of a name, email or number
- Visit count and last visit before you open anything
- The note stays with the guest across therapists
app.kevonia.com
03 · THE RESERVATION PAGE
A reservation page as considered as the treatment room.
Share one link from your website, your hotel listing or your Google profile. Guests choose a treatment, choose a therapist qualified to give it, and only see times that are genuinely open — with the changeover the room needs already accounted for.
- Only therapists trained in that treatment appear
- A gap too short for the full ritual is never shown
- Ask for a deposit before the room is held
app.kevonia.com
WHAT IT HANDLES
Careful where the day depends on it. Uncomplicated everywhere else.
A therapist starting this week should be reading her own column by the end of her first shift, without a training day.
Reservations after hours
Guests plan an evening treatment at eleven at night. Your page is open then and offers exactly the availability the desk would give in person.
One calendar the spa shares
Week or day, the full team or a single therapist, colour-coded so nobody has to read names to see whose guest has arrived.
Guest records worth keeping
Pressure preferences, injuries, contraindications and product sensitivities live on the guest, so the next therapist is never guessing.
Treatments timed with changeover
Each treatment carries its own length, its own room changeover, its own price, its own deposit and its own list of qualified therapists.
Availability that matches the rota
Opening hours per weekday, breaks through a shift, therapist leave and holidays, and the closures around deep cleans and refits.
The room cannot be sold twice
Hours, breaks, leave, closures and existing reservations are all checked before anything saves, so two guests never arrive for the same slot.
Long treatments that hold
A reminder goes out the day before with links to move or cancel. A ninety-minute slot released the night before can still be filled.
ONE FEE. NOTHING RATIONED.
What Kevonia Business includes for a spa.
No feature tiers, no charge per therapist, no share of your revenue. Everything below is open from the first hour of the trial.
Reservations
The screen the day is run from.
- The whole week, or a single day
- Narrow to a single therapist
- A colour assigned to each therapist
- Enter, amend, reassign or cancel inside the grid
- Availability re-checked on every save
- Notes written onto the reservation
Your reservation page
Your spa's address, your spa's atmosphere.
- kevonia.com/your-spa, yours alone
- A photograph, a description, the address, the hours
- Treatment, therapist, date, then time
- Times that are not free are never shown
- Built for reserving from a phone
- Turn online booking off whenever you need
Guest records
The consultation form, kept and searchable.
- No limit on how many guests you hold
- Locate a guest from any part of her details
- Number of visits and the date of the last
- Private notes for pressure and contraindications
- Stays fast as the list grows
- Details flow onto every reservation
Treatment list
Every ritual defined the way you deliver it.
- Every ritual and treatment, grouped as you like
- Treatment time plus room changeover
- A price, and a deposit where it is warranted
- Restrict a treatment to qualified therapists
- Keep a ritual off the public page
- What a guest reads before choosing it
Therapists and hours
The right therapist, available at the right time.
- Unlimited therapists, no per-seat charge
- A photograph, a colour, an email, a number
- A treatment list per therapist
- Working hours set for every weekday
- Breaks through the shift, each one labelled
- Leave, holidays and spa closures
Payments
Taken online, settled to your account.
- Card payments carried by Stripe
- Deposits on the treatments worth protecting
- Where each reservation stands on payment
- A complete history of what was taken
- Settled into the spa's own account
- Stripe onboarding guided in the app
Rules and controls
The spa sets the terms of booking.
- The furthest ahead a guest may reserve
- The notice you require before a slot
- The interval reservations run on
- The spa's time zone, currency and details
- Cancelled reservations retained and reinstatable
- Light and dark theme
Guest emails
Confirmed, reminded, able to rearrange alone.
- Confirmation the moment a slot is taken
- A reminder the day before the treatment
- Guests move the reservation themselves
- Guests cancel inside your notice window
- You are notified the moment they do
- Refunds acknowledged to the guest automatically
Getting going
Never handed an empty dashboard and wished luck.
- A checklist waiting at your first sign-in
- A help library and short tutorials
- Access through Google or an email address
- A fully worked demo spa to wander through
- Every feature open for the full two weeks
- Nothing to pay to join, nothing to sign
BEFORE AND AFTER
Where a spa day stops feeling calm.
Almost never during the treatment. Usually at the desk — the call taken mid-check-in, the consultation form nobody could find, and the ninety-minute room that emptied at nine the night before.
At the spaPhone, email & paperWith Kevonia
Taking a reservationA call the desk answers mid-check-inThe guest reserves the free slot herself
Who is free at twoLeaf through the book while a guest waitsOne calendar, filtered to any therapist
A ninety-minute ritualRuled off by hand and hoped overThe treatment carries its own length and deposit
Resetting the roomBorrowed from the next guest's timeChangeover built into every treatment
ContraindicationsOn a form in a folder, if it was filedOn the guest record, found in seconds
A late cancellationAn empty room nobody hears aboutYou are told at once and the slot reopens
Taking paymentTerminal at the desk, or an invoice afterPaid online, or a deposit now and the balance on the day
ONE TREATMENT
The month costs less than a single massage.
Recover one no-show with a deposit, or let a guest reserve a midweek afternoon that would have stood empty, and the subscription has paid for itself. Nothing is taken from anything you earn beyond it.
NO TWO SPAS RUN ALIKE
A four-room day spa and a single massage studio need the same freedom, not the same rigid template.
Define your own treatments, durations, changeover, prices, deposits, qualified therapists, opening hours and reservation window. Kevonia arranges itself around how your spa already runs instead of asking you to work around the software.
Set your spa up01Day spas↗02Hotel spas↗03Med spas↗04Wellness studios↗05Massage therapists↗06Sauna & bathhouses↗07Float centres↗08Thermal spas↗09Facial spas↗10Ayurvedic clinics↗11Holistic therapists↗12Reflexology↗13Retreat studios↗
THREE STEPS TO OPENING
Most spas are taking online reservations the same afternoon.
Put the essentials in first — the finer detail can be adjusted over the following week.
Describe the spa
Name, photo, address, time zone, currency, and how far ahead guests may reserve.
Add treatments and therapists
Each treatment with its duration, changeover and price, then your therapists and the hours they work.
Share the link
Your website, your Google Business Profile, your hotel page, or the confirmation emails you already send.
SPAS ALREADY RUNNING ON IT
The cost tends to be recovered within a few weeks.
Fewer calls interrupting a check-in, fewer rooms standing idle, and reservations arriving while the spa is silent.
We've been using Kevonia for several months and it has completely changed how we manage appointments. Our clients love how easy it is to book online, and we save hours every single week.
Emily Carter
By far the best salon booking software we've used. It saves us time every day, and the online booking process has increased the number of appointments we get.
David Thompson
The automatic reminders have significantly reduced our no-shows, and scheduling has never been easier. It's simple, reliable, and our clients constantly compliment the booking experience.
Ashley Brooks
I was surprised by how easy it was to get started. Within a single day our entire salon was set up and running smoothly. The interface is clean, modern and genuinely easy to use.
Jessica Miller
Managing multiple stylists used to be a challenge, but this keeps everyone's schedule organised. It helps us stay more efficient while giving our clients a better experience.
Michael Johnson
Excellent software with outstanding support. Our clients appreciate being able to book anytime, and we appreciate having everything in one place. I'd recommend it to any salon owner.
James Wilson
Open the free two weeksNo credit card today · $49.99/month after · Cancel anytime
ONE FEE, NOTHING TIERED
Free for two weeks. Then only if it has earned it.
Fourteen days of the complete workspace, nothing switched off, no card taken. If it has not made the spa calmer to run by the end, walk away and nothing is charged.
- No card required to open the trial
- Nothing to set up, nothing to sign, nothing to serve
- You keep the full value of every reservation
KEVONIA BUSINESS$49.99/month
14 DAYS FREE- Unlimited reservations, guests and treatments
- Unlimited therapists
- A reservation page in the spa's own name
- Week and day spa calendar
- Guest records with private treatment notes
- Card payments and ritual deposits, via Stripe
- Breaks, leave and spa closures
- Reservation window and notice rules
- Cancelled reservations retained and reinstatable
- A help library, tutorials and a dark theme
No credit card today. Cancel before your trial ends and you are never charged.
Nothing at stake
No card is taken to begin the trial. If Kevonia is not right for the spa, leave it and it ends by itself.
Reservable within the hour
Treatments, therapists and opening hours are the whole of setup. Most spas share their link within the hour.
Your guest list is yours
Guest details and treatment notes belong to the spa, and card data is handled entirely by Stripe.
OTHER TRADES, THE SAME SOFTWARE
Spas rarely offer only one kind of treatment.
Day spas that add facials, nails, lashes or hair to the treatment list run all of it from one calendar and one guest record. These pages describe the same software for each of those trades.
Step into the demo spa01Hair salon booking software↗02Barbershop booking software↗03Beauty salon booking software↗04Nail salon booking software↗05Salon reservation software↗06Salon booking program↗07Hairdressing booking system↗08Barber shop appointment software↗09Online spa scheduling software↗10Esthetician scheduling software↗
COMMON QUESTIONS
What spa owners ask before switching.
Would rather see it than read about it? Open the live demo workspace and move through a full week of treatments.
What makes this spa booking software rather than a general calendar?+
Spa treatments are not interchangeable blocks. Each one carries its own duration, its own room changeover, its own price, its own deposit and its own list of qualified therapists — and the reservation page only ever offers times where all of that genuinely fits.
Does it account for the time between guests?+
Yes. Every treatment has a changeover period on top of the treatment itself, and the reservation page counts it in. A guest can never take a slot that leaves no time to reset the room, so the day does not compress as it fills.
Can I restrict a treatment to qualified therapists?+
Yes. Each treatment is assigned to the specific therapists who deliver it. Guests booking online are shown only those therapists, and the treatment cannot be handed to someone who is not on the list.
Where do contraindications and preferences get recorded?+
In the private notes on the guest record, alongside their visit history. Only your team can read them, and they stay with the guest whichever therapist takes the next reservation.
Can I take a deposit on long treatments?+
Yes. Connect Stripe and set a deposit on any treatment. Most spas leave short treatments free to reserve and ask for a deposit on rituals, packages and peak-time slots — the ones a no-show genuinely costs.
How do guests change or cancel a reservation?+
The confirmation and the reminder both carry links to move or cancel. Cancelling is only allowed inside the notice window you set, and you are notified the moment it happens so the room can be resold.
Does it work for a single therapist as well as a full team?+
Yes. A solo massage therapist runs one calendar with one set of hours; a day spa runs a dozen side by side. Nothing about the setup changes except how many people you add.
Is there a charge per therapist?+
No. One flat price covers unlimited therapists, reservations, guests and treatments, so growing the team costs nothing extra in software.
How much time does setting it up take?+
Most spas are live the same day. Spa details, treatment list, therapists, opening hours — then share the link. A checklist inside the app walks you through each step in order.
And once the two weeks are up?+
Nothing is charged during the fourteen days and no card is needed to begin. Afterwards it is $49.99 a month, and you can cancel from your billing settings at any time.
Can I explore it before signing up?+
Yes. The demo workspace is a fully populated spa with reservations, therapists, treatments and revenue already in place, so you can use the calendar before creating an account.
THE ROOM IS READY
Give the treatment.
Leave the admin.
Fourteen days of the complete spa workspace, every feature open, no card taken, and nothing to cancel if you decide against it.
No charge today · $49.99/month after your trial · Cancel anytime