Esthetician scheduling software
Esthetician scheduling software
Every client carries their own record — what was used, what reacted, what is scheduled next. The schedule allows for downtime between treatments, and clients book themselves without a message going unanswered.
- Contraindications and reactions on the record, not in a drawer
- Peels and courses scheduled with the right gap between them
- Only certified estheticians offered for a given treatment
- Room turnaround counted in, so the day does not compress
Free for 14 daysNo credit card todayThen $49.99/month, cancel anytime
Estheticians already running their week on Kevonia. Read what they found
Everytreatment charted,
every gap respected
every gap respected
Live Kevonia walkthrough
Booking is openClients scheduling themselves
Facial specialists Facial spas Lash & brow rooms Skin clinic desks Estheticians Skin clinics Med spas Chemical peel practices Microneedling clinics Dermaplaning studios Acne clinics Waxing & hair removal Solo treatment rooms Facial specialists Facial spas Lash & brow rooms Skin clinic desks Estheticians Skin clinics Med spas Chemical peel practices Microneedling clinics Dermaplaning studios Acne clinics Waxing & hair removal Solo treatment rooms
THE CHART MATTERS AS MUCH AS THE DIARY.
Esthetician scheduling software that keeps the skin history beside the appointment.
Skin work is a sequence, not a series of unrelated visits. What you used last time decides what you can use this time, and how long you have to leave between them. A generic scheduler will book the slot and forget the rest. Kevonia keeps the history on the client, the downtime in the treatment, and both of them in front of whoever is treating.
THE PRACTICE, ON FILM
From a first consultation to a booked course of treatments.
Half a minute inside the workspace: where the week stands, one esthetician's schedule, setting up her protocols, and a client booking her own facial.
Look round the demo practice →A skin practice on Kevonia28 SEC
RECORDED IN THE APP
01
THE WEEK · 10 SEC
How the week looks
What is booked, what has been taken, and who is treating today.
02
THE SCHEDULE · 11 SEC
One esthetician's days
Step from the whole practice to a single person's week.
03
PROTOCOLS · 09 SEC
Set up a treatment
Its length, its turnaround, its price, and who is certified to do it.
04
A CLIENT · 11 SEC
She books her facial
Treatment, esthetician, and a slot that genuinely allows for it.
Want your own week arranged like this?Two weeks with nothing withheld, and no card taken.
Set your practice up free →THE PRACTICE AT A GLANCE
Four screens that answer the morning's questions.
What is booked, who is treating, how the protocols are priced, and what has settled in the account.
01 · THE CLIENT CHART
What you used, what reacted, what is safe next time.
Every client keeps a record with their contact details, how many times they have been treated, when they were last in, and a private note only your practice reads. Acids and strengths, retinoid use, sun exposure, the patch test date, the reaction that means never again.
- Search any part of a name, email or number
- Visit count and last visit before you open it
- The note stays with them across every esthetician
app.kevonia.com
02 · PROTOCOLS AND DOWNTIME
A peel is not a facial with a different name.
Each treatment carries its own length, its own room turnaround, its own price and its own list of certified estheticians. Set the booking horizon and minimum notice so a course of treatments is spaced sensibly rather than crammed into a fortnight.
- Duration and turnaround defined per protocol
- Only certified estheticians can be booked for it
- Minimum notice and booking horizon under your control
app.kevonia.com
03 · CLIENTS BOOKING THEMSELVES
The message you cannot answer with gloved hands.
Share one link from your site, your Google listing or your Instagram bio. Clients pick a treatment and a certified esthetician, and see only the times that genuinely work with the turnaround counted in. It lands in your week immediately.
- Only estheticians certified for it are offered
- A gap too short for the protocol never appears
- Ask for a deposit before the room is held
app.kevonia.com
WHAT IT KEEPS TRACK OF
Rigorous with the record. Light with everything else.
The notes have to be reliable. The software around them should stay out of the way.
A history that survives
Products, strengths, patch tests, sensitivities and reactions live on the client rather than on a card in a drawer.
Protocols timed honestly
Each treatment gets its own duration, its own room turnaround, its own price and its own deposit.
Certification respected
A treatment is assigned to the estheticians trained in it, so it cannot be handed to somebody who is not.
Spacing you control
Booking horizon and minimum notice let you keep a course of treatments properly spaced instead of stacked.
Booking outside treating hours
Clients book in the evening, which is exactly when you are not able to answer a message anyway.
One client per room
Hours, breaks, leave, closures and existing bookings are all checked before anything is allowed to save.
Reminders that protect long slots
A day-before email with links to move or cancel, so a ninety-minute protocol released the night before can still be resold.
ONE FEE, NOTHING RATIONED
What Kevonia Business includes for an esthetics practice.
No tiers, no charge per esthetician, no percentage of what you take. Everything below works from the first minute of the trial.
The schedule
Where the week is arranged.
- A week at a time, or a single day
- Narrow it to one esthetician
- A colour of her own for each esthetician
- Enter, revise, reassign or release it in the grid
- Availability re-checked on every save
- Notes kept against the appointment
The booking page
Your practice, on your own address.
- kevonia.com/your-practice as your web address
- A picture, a description, where you are and when
- Treatment, esthetician, date, then time
- Times that do not work are never shown
- Shaped for booking on a phone
- Close online booking whenever you need
Client charts
The consultation card, kept properly.
- No limit on how many you hold
- Type any fragment of a name, email or number
- Number of visits and the last date in
- Private notes for products and reactions
- Quick even with years of records in it
- Details copied onto every appointment
Treatment protocols
Defined the way you actually work.
- However long your protocol list runs
- Treatment time plus room turnaround
- A price apiece, and a deposit where clinically sensible
- Restrict a treatment to certified staff
- Hide a protocol from online booking
- What a client reads before choosing
Estheticians and hours
The right person, certified, when they are in.
- Unlimited estheticians on one fee
- A picture, a colour, an email and a number
- A certified treatment list per person
- Each weekday's hours, set separately
- Every break in the day, named
- Leave, holidays and full practice closures
Payments
Taken online, settled to your account.
- Cards processed through Stripe
- Deposits on peels and longer protocols
- Where every appointment stands on payment
- A full record of what has been taken
- Paid across to an account in your own name
- Stripe arranged from within the workspace
Rules and spacing
You set the clinical terms.
- How far forward the diary will reach
- How much notice a cancellation must give
- The interval appointments run on
- Region, currency and the practice's details
- Cancelled appointments filed and reinstatable
- A pale mode and a dark one
Client emails
Sent without you remembering.
- Confirmed to her the instant she books
- A reminder the day ahead
- She moves the appointment herself
- She cancels inside your window
- You are told the second she does
- Refunds confirmed automatically
Getting going
Never left with an empty screen.
- A guided checklist from the first sign-in
- A help centre and quick reference guides
- Google sign-in or an email address
- A ready-made demo practice to open first
- Nothing gated for the whole two weeks
- Nothing to join and nothing to countersign
PAPER CHART VERSUS THIS
Where a skin practice loses time it never billed for.
Rarely in the treatment room. Usually in the folder that will not give up last October's notes, and the message answered ninety minutes after it arrived.
In the practiceFolders and messagesWith Kevonia
Booking a facialA message you answer between clientsShe books the free slot herself, any hour
Last visit's productsIn a folder, if the card was filedOn her chart, found in seconds
A contraindicationRemembered, or discovered too lateOn the record before you open the room
Spacing a courseWorked out by hand each timeNotice and horizon rules do it for you
Room turnaroundBorrowed from the next client's timeCounted into every protocol
Who can do this treatmentEveryone hopes somebody checkedOnly certified estheticians are offered
A late cancellationAn empty room nobody hears aboutBack on the page, and you are notified
ONE FACIAL
The month costs less than a single treatment.
One no-show stopped by a deposit, or one client booking a midweek afternoon that would have stood empty, and the fee is already covered. Nothing is taken from what you earn beyond it.
SKIN WORK COMES IN MANY SHAPES
A solo treatment room and a six-bed clinic need the same records, not the same rules.
Set your own protocols, durations, turnaround, prices, deposits, certifications, hours and spacing. Kevonia arranges itself around how your practice treats rather than imposing somebody else's protocol list.
Set your protocols01Facial specialists↗02Facial spas↗03Lash & brow rooms↗04Skin clinic desks↗05Estheticians↗06Skin clinics↗07Med spas↗08Chemical peel practices↗09Microneedling clinics↗10Dermaplaning studios↗11Acne clinics↗12Waxing & hair removal↗13Solo treatment rooms↗
OPENING TAKES THREE STEPS
Most practices are taking online bookings the same afternoon.
Get the protocols in first — the spacing rules can be tuned once you see how clients use it.
Describe the practice
Name, photo, address, time zone, currency, and how far ahead clients may book.
Add protocols and staff
Each treatment with its duration, turnaround and price, then your estheticians and what they are certified for.
Publish the link
Website, Google Business Profile, Instagram bio — wherever clients already look for you.
PRACTICES ALREADY ON KEVONIA
The consultation card stops being the weak link.
Fewer messages answered between clients, fewer gaps in the week, and a skin history that is actually there when you need it.
We've been using Kevonia for several months and it has completely changed how we manage appointments. Our clients love how easy it is to book online, and we save hours every single week.
Emily Carter
By far the best salon booking software we've used. It saves us time every day, and the online booking process has increased the number of appointments we get.
David Thompson
The automatic reminders have significantly reduced our no-shows, and scheduling has never been easier. It's simple, reliable, and our clients constantly compliment the booking experience.
Ashley Brooks
I was surprised by how easy it was to get started. Within a single day our entire salon was set up and running smoothly. The interface is clean, modern and genuinely easy to use.
Jessica Miller
Managing multiple stylists used to be a challenge, but this keeps everyone's schedule organised. It helps us stay more efficient while giving our clients a better experience.
Michael Johnson
Excellent software with outstanding support. Our clients appreciate being able to book anytime, and we appreciate having everything in one place. I'd recommend it to any salon owner.
James Wilson
Take the free two weeksNo credit card today · $49.99/month after · Cancel anytime
ONE PLAN. ONE FIGURE.
Two weeks free. Then only if it earns its place.
Everything is unlocked for fourteen days with no card taken. If the practice is not running more smoothly by the end, walk away and nothing is charged.
- No card required to begin the trial
- Nothing to set up, no term, no notice
- You keep every penny of every booking
KEVONIA BUSINESS$49.99/month
14 DAYS FREE- Unlimited bookings, clients and protocols
- Unlimited estheticians
- A booking page under the practice's own name
- Week and day practice schedule
- Client charts with private treatment notes
- Cards and protocol deposits, through Stripe
- Breaks, leave and days the practice is shut
- How far ahead, and the notice required
- Cancelled appointments filed and reinstatable
- Reference guides, tutorials and a dark theme
No credit card today. Cancel before your trial ends and you are never charged.
Nothing at stake
No card is taken to begin. If it is not right for the practice, leave it and the trial ends by itself.
Bookable the same day
Protocols, estheticians and hours are the whole of setup, and none of it needs anybody technical.
The charts are yours
Client details and treatment notes belong to your practice, and card data is handled entirely by Stripe.
THE SAME TOOLS, OTHER TRADES
More than skin work under one roof?
Practices that also offer lashes, nails, massage or hair run the whole lot from this one schedule. These pages describe the same software in each trade's own words.
Or open the demo practiceCOMMON QUESTIONS
What estheticians ask before moving over.
Prefer to see it working? Open the live demo workspace and work a full week of treatments.
What makes this esthetician scheduling software rather than a general calendar?+
Skin work depends on what came before it. Each protocol carries its own duration, room turnaround, price and certified staff list, and every client carries a private record of products, strengths, patch tests and reactions — so the person treating is never working from memory.
Where do contraindications and patch tests go?+
In the private notes on the client chart, next to the visit history. Only your team can read them, and they stay with the client whichever esthetician takes the next appointment.
Can I stop an uncertified esthetician being booked for a peel?+
Yes. Each treatment is assigned to specific people. Clients booking online only see the estheticians certified for that protocol, and it cannot be handed to somebody who is not on the list.
Can I control the gap between treatments in a course?+
You control the booking horizon and the minimum notice, which is what most practices use to keep a course sensibly spaced. Each protocol also carries its own turnaround so the room is never double-committed.
Does it allow for room turnaround?+
Yes. Every treatment has a turnaround period on top of the treatment time and the booking page counts it in, so a client can never take a slot that leaves you no time to reset and sanitise.
Can I take a deposit on longer protocols?+
Yes. Connect Stripe and set a deposit on any treatment. Most practices leave short appointments free to book and ask for money up front on peels, courses and anything over an hour.
Does it work for a single treatment room?+
Yes. A solo esthetician runs one schedule with one set of hours; a clinic runs several side by side. Nothing about the setup changes except how many people you add.
Is there a charge per esthetician?+
No. One flat price covers unlimited staff, bookings, clients and protocols, so bringing somebody in costs nothing extra in software.
How much setting up is involved?+
Most practices are live the same day. Practice details, protocol list, estheticians, opening hours — then share the link. A checklist inside the app walks you through each step.
And after the fourteen days?+
Nothing is charged during the fourteen days and no card is needed to begin. Afterwards it is $49.99 a month, and you can cancel from your billing settings at any point.
Can I look round before signing up?+
Yes. The demo workspace is a fully populated practice with bookings, staff, treatments and revenue already in place, so you can use the schedule before creating an account.
THE CHART AND THE DIARY, TOGETHER
Treat the skin.
Trust the notes.
Fourteen days of the complete practice workspace, every feature open, no card taken, and nothing to cancel if you change your mind.
No charge today · $49.99/month after your trial · Cancel anytime